SPECIAL EVENT PORTRAIT PHOTOGRAPHY CONTRACT


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 Please complete the information below of ALL those that will be photographed!!


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Contracted photography services + features include:

Images captured throughout the event. 
 Handcrafted edited images. 
Your own personal gallery for: viewing, sharing, and downloading of ALL images. 
Link for downloading all images via email.
Print release up to 8x10. 
- Note: Images will be made available within 60 business days -

 


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Very Excited
Excited and nervous
Doesn't matter to me!
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Nervous
Comfortable
I'm a pro! Let's do this!

Terms and agreement of photography services:

Unless noted below, “we”, “us” , "our" refers to Steven + Amy Photography, LLC and “you” and “your” refers to the Client

Seven + Amy Photography, LLC DBA Steven + Amy Photography/Ortman Photography.


1. Copyright

Except as noted below, all photographs created by Steven + Amy Photography, LLC are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs we have created to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered (digitally or otherwise), edited, manipulated without our express written permission. You agree to purchase portrait photography prints directly from us unless in possession of the digital negatives. The negatives/digital files remain our sole property until six months following your session date. Until then, you will have the limited right to make and use copies of the images for your own use on electronic mail and web pages including Facebook,Instagram, Pinterest, and other forms of social media within reason. You agree not to make copies for sale or for the purpose of circumventing sale of the images by us. You also agree not to authorize any reproductions of the images for commercial use.

 

2. Exclusivity

So that you receive the best service and most compelling photos possible, we must be the exclusive professional photographer for your session. Additional professional photographers may be employed only with prior written permission from us.


3. Limits of liability

While every reasonable effort will be made to produce and deliver outstanding photographs of the session and events, our entire liability to you for any claim or loss arising from our performance is limited to a refund to you of the amount paid for services and shall not exceed paid amount. Because a session is an uncontrolled event, we cannot guarantee delivery of any specifically requested image(s), edits, poses. Events beyond our control such as: acts of God, memory card failure, camera failure, or other events that are beyond the control of Ortman Photography, LLC shall limit the liability to the amount paid to the photographer only; thereby, excluding all other vendors, venues, associate with said event shall not pursue limits in excess paid by the you to us.

 

4. Permissions

It will be our responsibility to schedule and receive permission to use various locations for photography, including the session locations and any other locations used during the day(s).

 

5. Reservation of session date & time

All retainers are non-refundable. We will reserve the time and date shown above upon signature and receipt of the required retainer. If you subsequently change the date, and if we are available on that date, a new retainer will be required to reserve the date. Upon receipt of the retainer we will reserve your date and be available to you on that date for duration not less than the amount specified in section 7. Additionally, we will not book any additional events on that date. In the unlikely occurrence of an illness or injury that prevents one or both of us from photographing your session, we will promptly inform you and, depending on your decision at that time, either: (a) Attempt to secure an alternate, professional photographer who will photograph your session on our behalf, or (b) Refund your retainer and all subsequent payments in full. In the event of inclement weather, we will provide (a) alternative location (when possible), (b) issue a credit towards another session, or (c) discuss possible refund.

 

6. Description of services

The parties agree that Photographer 1 & 2 (Photographer 1 only for One-photographer coverage) will furnish photographic coverage on the above date. We will provide a minimum of four hours of photographic coverage (ten hours for Weekend/Destination coverage) on your wedding day. Weekend/Destination coverage also includes an hour of rehearsal dinner, and either an hour of Sunday brunch or a romantic “Day After” portrait session. Coverage time begins when we arrive at the first location (e.g., the salon) and ends when we leave the last location (e.g., the reception). Additional coverage can be requested at any time at the hourly rate specified in the Price List. Weddings with greater than 100 guests require Two-photographer coverage. Sessions not outline above will include: photography services for event listed such as: family, maternity,

 

7. Payment for services.

A non-refundable retainer of twenty percent to fifty percent of the minimum investment is due at the signing of this Agreement. The retainer IS applied toward your total investment agreement. We will not reserve your session date and time until after receipt of the retainer. You may not transfer the retainer to another party or anyone else without our prior written consent. The final payment of fifty - eighty percent is due no less than two days before the session date. Note that photography will not start until this is paid. If this Agreement is signed less than two days from the session date, then all payments are due at signing. If the remaining balance is not paid in full 2 days prior to the scheduled date of the event, we reserve the right not to photograph the event.

 

9. Model & Image release 

We may make reproductions for you or for our portfolio, samples, or self promotions, or for professional competition and review including marketing & advertising, social media such as but not limited to: Facebook, Instagram, Pinterest, Twitter, Google +. Images will be displayed by Steven + Amy Photography, LLC discretion on our main website and other websites related to Steven + Amy Photography, LLC. By signing this agreement, you the client and/or parent, understand we will not need written permission for reproduction, unless outside the usual display and use of images. Images, intellectual property, and ideas may be used for advertising, promoting, promotion, and other displays for business purposes. 

This Agreement incorporates the entire understanding of the Parties, and the Parties agree to all its terms, and acknowledge receipt of a completed copy of the Agreement signed by all Parties. Any modifications of this Agreement must be in writing and signed by all parties. Each person signing as Client(s) below will be fully responsible for ensuring that full payment is made pursuant to the terms of this agreement. This Agreement will be governed by the laws of Oklahoma.

10. Exclusions

If you do not agree with the terms and agreement outlined above, it is your responsibility to contact us prior to the shoot to discuss possible alternative options to your contract. Failure to do so PRIOR to the shoot, will result in agreement by default outlined above. We will attempt to amend and adjust within reasonable accommodation, your request. However, Steven + Amy Photography, LLC , reserves the right to reject, decline services, and refuse service at our discretion.

11. Refunds

Due to the nature of the service, refunds will be judged on a situation by situation basis. We make all efforts to ensure each client receives quality products, images, customer service, and effective communication. We provide top quality image quality to every client. If a client is disappointed in the image quality, then a second shoot will be provided to ensure satisfaction the highest quality images possible within reason and scope of business based on equipment. If a client is not pleased with the way they "look" in an image, that is beyond our control. Poses, expression, emotions, are factors that comprise an image. Therefore body image, insecurities, and lack of self confidence should not be confused poor image quality. We make every attempt to make each client look their absolute best in all situations. However, at times creativity is limited beyond Steven + Amy Photography control. 

12. Images

Images may display by client on social media and other mediums. Images may NOT be edited, cropped, manipulated, or altered in any fashion outside of the creativity by Steven + Amy Photography. Images are not to be edited by 3rd parties within the written consent of us. In the event images are altered, we reserve the right to ask the client or involved parties to remove images that are displayed. If you wish to have an image edited in a particular manner, we would gladly do so for a nominal fee.

13. Inclement weather

We reserve the right to reschedule sessions due to inclement or unfavorable weather. If you decide that you would like to pursue a session in unfavorable conditions. We will not be held liable, issue a refund, or credit for poor image quality, if the shoot concludes early, or if the shoot is unable to continue. Unfavorable weather may result in less than ideal imagery or final products. We give clients information to make an informed decide in regards to your shoot. If you would like to proceed, please do so with caution. Shoots may be rescheduled in advance; however, the retainer will not be refunded only transferred to another date and time. If the weather leads to excessive rain, lighting, hail, snow, or other hazardous conditions. The shoot will be canceled at the discretion of Steven + Amy Photography. 

Thank you for allowing us to serve you for your photography needs!

 

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